Automatic meeting notes for Teams and Google MeetNever take notes in a meeting again.
The minutes are done before you've hung up.
Connect your calendar once. The bot knocks on your meetings in Google Meet and Microsoft Teams, takes the notes for you and delivers finished minutes — summary and who said what, plus decisions and action items on Standard and above. Minutes in Swedish, English, Danish, Norwegian and German.
- 14 days free — no card required
- Up and running in under a minute
- GDPR & EU operations
- Cancel anytime
Sound familiar?
The most important things leave the room with the meeting
Decisions get forgotten
Everyone agreed in the room — two weeks later nobody remembers exactly what was decided.
Nobody owns the tasks
“Someone was going to look into that.” Nobody did.
The note-taker doesn’t participate
Taking minutes is a half-time job that steals focus from the conversation itself.
The notes never reach the team
They sit in someone’s notebook or private doc — not where the team works.
A typical 46-minute meeting takes another 15–20 minutes to document afterwards — if it happens at all. Let the bot do it, every time, in under five minutes.
How it works
Three steps — fully automatic
Connect your calendar once. The rest takes care of itself before every meeting.
Step 1
Watches your calendar
We read the time, title and meeting link of your meetings up to 7 days ahead — never the contents of your email or files. No calendar invite? Paste the meeting link instead.
Step 2
The bot knocks
At meeting time the bot joins the lobby and waits until the host lets it in. Never a silent auto-join — the bot announces itself in the meeting chat, and you can decline it for any individual meeting.
Step 3
You get the notes
Summary with speakers — plus decisions and action items on Standard and above — delivered in the app and by email right after the meeting.
Features
Everything you need for the meeting after the meeting
Transcription with speakers
EU-hosted speech-to-text that tells apart who said what — in English, Swedish, Danish, Norwegian and German.
Decisions & action items (Standard and above)
On Standard and above, the notes automatically highlight decisions and tasks with an owner — and you tick action items off as done, tracked per recurring meeting.
1080p video recording
On Plus and Business Pro the meeting is recorded in Full HD and replayable in the app — streamed encrypted.
Delivery where you work
Notes in the app and by email — or auto-delivered to Slack, webhooks, Notion, Google Docs and Word (beta).
Shared meetings, private notes
When several Stenografen customers attend the same meeting, a single bot joins — and each of you gets your own private notes. Add your own notes and they are weighed into the minutes.
EU hosting & GDPR
Data is hosted in EU regions, and transcription and AI summaries run with EU-based sub-processors (see the Sub-processors page). AI runs in data centres within the EU. Delete your account and all data at any time.
Use cases
Built for meeting-heavy roles
Leadership teams & boards
Every decision documented with who said what. Notes ready before you have left the room, hosted in EU regions.
Project managers
On Standard and above: action items with owner and deadline from every check-in — and you tick them off as done, meeting series by meeting series.
Consultants & agencies
The client meeting becomes a deliverable: structured notes to the client the same day, without a minute of afterwork. Internal meetings count once against the team pool — not per attendee.
HR & recruitment
Interviews and reviews documented consistently and GDPR-safely. AI runs in data centres within the EU.
Comparison
Why Nordic teams pick us over the US tools
Otter, Fireflies and Fathom are good products — but they are built in the US, priced per seat and store your meetings on American servers.
| Us | Otter.ai | Fireflies.ai | Fathom | |
|---|---|---|---|---|
| Meeting minutes in Swedish, Danish & Norwegian | ✓ | — | ✓ (100+ languages) | transcripts only |
| Data hosted in EU regions | ✓ | — (US) | — (US)* | — (US) |
| AI runs in data centres within the EU | ✓ | — | — | — |
| Pay per team pool, not per seat | ✓ | per user | per user | per user |
| Google Meet & Teams | ✓ | ✓ | ✓ | ✓ |
| Video recording of the meeting | ✓ 1080p (Plus, Business Pro) | Enterprise only | from Business plan | ✓ |
Details are taken from each vendor's public documentation, verified 2026-09-02. * Fireflies Enterprise offers a choice of storage location as an add-on.
Pricing
Pay for meetings, not seats
Every plan is a pool of meeting minutes — not a licence per person. 14-day free trial, no card required. Change or cancel any time. Annual billing gives you two months free.
For you
Starter
Up to 1 hour and 2 meetings a day. Transcript and minutes.
€8.75 incl. VAT
or €70/year (2 months free)
900 meeting minutes/mo- Automatic calendar monitoring
- Transcription & minutes with speakers
- Delivery in-app, by email, Slack & webhook
- Google Meet & Teams
- 1 calendar · 2 concurrent meetings
- Transcripts & minutes kept for 30 days
- Recordings kept for 30 days
- Audio & minutes only — no video
Standard
Up to 3 hours and 5 meetings a day, with minutes kept for longer.
€18.75 incl. VAT
or €150/year (2 months free)
2,100 meeting minutes/mo- Everything in Starter, plus:
- Twice the minutes of Starter
- Minutes kept three times as long
- 1 calendar · 3 concurrent meetings
- Transcripts & minutes kept for 90 days
- Recordings kept for 30 days
- Audio & minutes only — no video
Plus
A full working day in meetings — with video on every one.
€31.25 incl. VAT
or €250/year (2 months free)
3,600 meeting minutes/mo- Everything in Standard, plus:
- 1080p video recording of every meeting
- Delivery to Google Docs, Notion & Word
- 1 calendar · 3 concurrent meetings
- Transcripts & minutes kept for 365 days
- Recordings kept for 180 days
For companies
Business
One shared pool for the whole company, up to 25 members. Up to 19 hours and 40 meetings a day for the whole company.
€123.75 incl. VAT
or €990/year (2 months free)
12,000 meeting minutes/mo- Up to 25 members on the company's own domain
- Shared pool — a meeting counts once, not per attendee
- Transcription & minutes with speakers
- Delivery to Google Docs, Notion & Word
- 10 concurrent meetings
- Transcripts & minutes kept for 365 days
- Recordings kept for 30 days
- Audio & minutes only — no video
Business Pro
A larger pool, video on every meeting and up to 100 members.
€311.25 incl. VAT
or €2490/year (2 months free)
27,000 meeting minutes/mo- Everything in Business, plus:
- 1080p video recording of every meeting
- Up to 100 members on the company's own domain
- Priority support with an SLA
- 20 concurrent meetings
- Transcripts & minutes kept for 365 days
- Recordings kept for 180 days
Enterprise
More than 100 members, or particular requirements?
Tailored to your organisation
Pool to suit your needs- More than 100 members
- Custom minute pool
- Discussion of DPA & SSO
Compare the plans
| Plan | Price/mo | Minutes | Hours | Video | Transcripts | Recordings | Members |
|---|---|---|---|---|---|---|---|
| Starter | €7 | 900 | 15 | — | 30 d | 30 d | 1 person |
| Standard | €15 | 2,100 | 35 | — | 90 d | 30 d | 1 person |
| Plus | €25 | 3,600 | 60 | Yes | 365 d | 180 d | 1 person |
| Business | €99 | 12,000 | 200 | — | 365 d | 30 d | 25 people |
| Business Pro | €249 | 27,000 | 450 | Yes | 365 d | 180 d | 100 people |
Business accounts are tied to your email domain. Members are invited on the company's own address — an account cannot be opened with a personal email service.
Top-ups: pool running out? From Plus you can buy extra minutes: 5,000 min for €50, 10,000 for €95 or 15,000 for €135. The minutes are valid until the end of the month and do not roll over.
All prices exclude VAT — we currently sell only to businesses · Card details are handled securely by Stripe — never by us.
EU & GDPR
Built for the EU from the ground up
BYKI Stenografen is hosted in EU regions and built with GDPR at its core. Your meetings, transcripts and notes are stored with EU-based sub-processors (see the Sub-processors page) — and card details are never stored by us.
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Hosted in EU regions
Storage and processing take place in EU regions, with EU-based sub-processors (see the Sub-processors page).
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Card details never stored by us
All payments are handled securely by Stripe.
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Delete anytime
Remove your account and all data directly in the app.
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Least possible access
We only read the time, title and meeting link — never your email or files.
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AI runs in data centres within the EU
Transcription and summarisation run on EU-hosted infrastructure, for all customers.
FAQ
Frequently asked questions
What is an AI notetaker?
A service that sends a bot to your online meetings, transcribes the conversation and produces finished meeting notes: summary and who said what — plus decisions and action items on Standard and above.
Does it work with Google Meet and Teams?
Yes, both. With a calendar connection everything happens automatically; without one, you paste the meeting link.
Does it handle Swedish?
Yes — meeting notes in Swedish, Danish, Norwegian, German and English. Speech recognition runs on EU infrastructure and is built for Nordic meetings, dialects included.
Do the participants know the bot is there?
Always. The bot waits in the lobby until the host admits it, and introduces itself in the meeting chat. No silent recording — that is both fair and a requirement in most EU countries.
Where is my data stored?
In EU regions, with EU-based sub-processors (see the Sub-processors page). AI runs in data centres within the EU. You can delete your account and all data yourself, at any time.
What do you read from my calendar?
Only the time, title and meeting link, up to 7 days ahead. Never email, files or meeting content.
What does it cost?
From €7/month for one person. Teams pay for a shared pool of minutes instead of per user — 10 people on Business comes to ~€10 per person. Every plan starts with 14 days free, no card.
Can I keep the bot out of a specific meeting?
Yes — you choose per meeting in the app, and the meeting host can always deny the bot in the lobby.
More questions? Read the full FAQ or contact us.
Stop taking notes. Start participating.
Connect your calendar in under a minute — your next meeting documents itself.
Try free for 14 days — no card- 14 days free — no card required
- Up and running in under a minute
- GDPR & EU operations
- Cancel anytime
Want to see it first? Book a demo.